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ARTICLE 3.5. OFFICE OF THE CITY CLERK

Annotations By: Jacqueline Bejma

Sec. 3.5-101. Office of City Clerk

The Office of the City Clerk is headed by the City Clerk

There shall be an Office of the City Clerk, which is headed by the City Clerk.

Sec. 3.5-102. Duties and Powers of City Clerk

The City Clerk shall:

1. Keep all papers filed in or pertaining to the Office of the City Clerk;
2. Keep the Corporation seal of the City;
3. When requested, certify, under the corporate seal, copies of all papers and records for the office;
4. Administer oaths;
5. Take affidavits;
6. Maintain reasonably accessible voter registration sites throughout the City on a year-round basis;
7. Serve as City Council’s clerk;
8. Exercise other powers and duties as provided by law, this Charter, or ordinance.

The City Clerk shall:

1. Keep all papers filed in or pertaining to the Office of the City Clerk;
2. Keep the Corporation seal of the City;
3. When requested, certify, under the corporate seal, copies of all papers and records for the office;
4. Administer oaths;
5. Take affidavits;
6. Maintain reasonably accessible voter registration sites throughout the City on a year-round basis;
7. Serve as City Council’s clerk and keep a record of all its ordinances, resolutions, and other proceedings and perform other such duties as it may provide; and
8. Exercise other powers and duties as provided by law, this Charter, or ordinance.

Sec. 3.5-103. Deputy City Clerk

The City Clerk must appoint a Deputy City Clerk

The Deputy City Clerk serves at the pleasure of the City Clerk

The Deputy City Clerk will perform all duties of the City Clerk if the position becomes temporarily vacant

The City Clerk shall appoint a Deputy City Clerk who shall serve at the pleasure of the City Clerk. In the absence or disability of the City Clerk, or while the position is vacant, the Deputy City Clerk shall exercise all the powers and perform all the duties of the City Clerk to the full extent permitted by law.

Sec. 3.5-104. Vacancy in Office of City Clerk

A vacancy in the office of City Clerk will be filled by appointment by City Council

The appointee will serve until an elected official takes the seat, at the next general election held not sooner than 180 days after occurrence of the vacancy

Where a vacancy occurs in the Office of City Clerk, the City Council shall appoint a successor who shall serve until an elected City Clerk takes office. A City Clerk shall be elected for the unexpired term, if any, at the next general election in the City held not sooner than one hundred eighty (180) days after the occurrence of the vacancy.